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  2. Concepts
  3. Statuses and workflows

Statuses and workflows

Every project starts with the statuses Backlog, Todo, In progress, In review and Done. Pro and Business projects can have up to 12 custom statuses. Free projects keep the 5 default statuses.

Details

  • A concept in Stackly maps to one thing you can see on a board, so the words here match the labels in the app.
  • Permissions follow the container: a person who can see a project sees every task in it.
  • Archived items stay searchable and can be restored by an Admin.
  • Names are not unique, so two tasks or two projects can share a title without clashing.
  • Automations can read these concepts, and they appear in the API under the same names.
  • Changing a concept for one project does not change it for the others in the workspace.
  • The activity history records who changed what, and keeps entries for as long as the plan allows.
  • The Free plan keeps the default behaviour; paid plans unlock the settings that change it.
  • A concept in Stackly maps to one thing you can see on a board, so the words here match the labels in the app. (Statuses and workflows, note 2.)
  • Permissions follow the container: a person who can see a project sees every task in it. (Statuses and workflows, note 2.)
  • Archived items stay searchable and can be restored by an Admin. (Statuses and workflows, note 2.)
  • Names are not unique, so two tasks or two projects can share a title without clashing. (Statuses and workflows, note 2.)
  • Automations can read these concepts, and they appear in the API under the same names. (Statuses and workflows, note 2.)

Every plan includes the Stackly API, so the steps on this page work on Free, Pro and Business.

See also

Previous: Tasks and subtasks | Next: Labels and priorities